The Magic of Integration
Cvent Registration System Integration
Cvent event software provides the core functionality that drives WRI conference revenue, so it was important to get this right. Mission accomplished!
Cvent and WRI 2024
Leveraging Cvent's Event Registration system, we streamlined attendee registration for WRI 2024. The platform's intuitive design enabled users to easily navigate through their registration, selecting tracks and sessions that best fit their interests. Dynamic forms provided instant updates based on user selections, ensuring a seamless and secure registration experience.
Cvent Training
Upon partnering with Cvent, our team underwent comprehensive onboarding and training sessions. This period, covered by retainer hours, equipped us with the necessary skills for basic Event Management, setting a solid foundation for our subsequent event planning endeavors.
WRI 2024 Event Setup
The configuration of the WRI 2024 event in Cvent was meticulously handled, from defining registration types and adding speaker profiles to incorporating sessions and admission items. Each step was carefully executed to cater to the diverse needs of our attendees, ensuring a customized experience.
Integrating Cvent Registration
The integration of Cvent's registration form into the WRI 2024 website was seamless, thanks to Cvent's embeddable form feature. This allowed us to maintain the aesthetic consistency of our site while benefiting from Cvent's robust registration functionalities, culminating in an efficient and user-friendly process.
Cvent is now a part of the Jamstack solution!
Cvent Integration Details
What is Cvent?
Cvent is recognized for its comprehensive event management capabilities, offering tools for managing attendees, speakers, and venues. It's a go-to platform for event planners worldwide due to its versatility and depth of features.
Registration Configuration
Diving into Cvent for the WRI 2024 event, I quickly set up the foundational elements needed for our event's registration. This involved specifying event dates, selecting our venue, defining admission items, and establishing a pricing structure. The process was streamlined, albeit intensive, requiring a keen attention to detail to ensure a seamless registration experience.
Diverse Registration Types
To accommodate the varied needs of our attendees, I created multiple registration types. This customization allowed us to offer tailored registration experiences, catering to the different categories of participants attending the event.
Speaker Profiles
The addition of speaker profiles was crucial in enriching the event's content. By creating detailed profiles and linking speakers to our event website, we made it easier for attendees to connect with the thought leaders presenting at the conference.
Session Management
Incorporating both mandatory and optional sessions into our agenda, I explored various methods for listing sessions. This flexibility enabled us to craft an engaging and informative program for our attendees.
Admission Items and Pricing
Building specialized admission items and setting up pricing were key steps in refining the event's offerings. These tasks ensured that we could offer a range of options to meet attendee preferences and budget constraints.
Limitations of Site Designer
While attempting to replicate a specific design in Cvent's Site Designer, I encountered significant limitations. Although accessing the option to input custom code provided some relief, the pressing deadline necessitated a pivot back to our reliable Jamstack solution. This experience solidified our decision to continue leveraging Jamstack due to its flexibility and the constraints observed within Cvent's Site Designer.
Registration Process Customization
Customizing the registration process for different attendee types was a priority. This ensured that each attendee had access to personalized options, enhancing their registration experience.
Seamless Registration Form Integration
The integration of Cvent's registration form into our external website was remarkably straightforward, thanks to Cvent's embed feature. Their support team's dedication to ensuring a seamless fit within our registration page was commendable, resulting in a flawless integration that complemented our event's setup.
In conclusion, our journey with Cvent for the WRI 2024 event, from setting up basic registration components to overcoming design challenges, underscored the platform's robustness and our team's adaptability. Despite the hurdles, the outcomes were immensely rewarding, setting a strong foundation for future events.
Additional Cvent Services
There are three additional services Cvent offers that WRS can support at a profitable markup. But first, we should look at Cvent's speaker management system. We should decide if this is a tool worth training on.
Speaker Management System
Attendee Hub
Cvent has an Event App that allows both in-person and virtual attendees to stay connected. The app is fully integrated into the Cvent Attendee Hub, making it a seamless mobile extension of your event. Regardless of whether your event is in-person, virtual, or hybrid, the Event App is an effective engagement tool. We already have a designed component on the WRS draft website we can look at again together.
Lead Capture
As an event organizer, it’s up to us to deliver value to our exhibitors and help them get a positive return on their investment in our events. This means helping them connect and build relationships with the right attendees and qualified buyer. Cvent LeadCapture allows exhibitors to easily capture, qualify, and rate the leads they engage with to be able to more quickly and effectively follow-up. LeadCapture data will be seamlessly synced with your other Cvent solutions.
Appointments Premium
Cvent Appointments Premium facilitate meetings between attendees, employees, sponsors, and exhibitors, so they can make more connections and foster deeper relationships. It’s a flexible solution that makes managing appointments more efficient, gives you the oversight and control you need, and helps attendees get the most out of your events. Your exhibitors will be able to maximize the value and ROI they get from your events by connecting them with high-quality leads.
